The cloud phone system for small teams
Business phone system for small teams, the virtual phone system your whole team answers from any device.
01 · Pick your number
02 · Your phone menu
03 · Incoming call
Press a key to answer the menu yourself
Voicemail to text
transcribed · texted to you · 0:42
Call sheet
Today
Request this number today. It is usually assigned the same business day.
Recording consent laws vary by state and country. You are responsible for lawful use.
Same day
new number usually assigned
US + CA
unlimited calling included, every plan
$9
per user per month billed yearly, from 3 users
Free
number porting, carrier paperwork handled
Every missed call is a customer dialing your competitor
A virtual phone system is not about phones. It is about the jobs, cases, and deals that used to die in a personal voicemail.
Line 01
Stop losing calls you already paid to get
A missed call from a ready-to-buy customer is usually a $200 to $2,000 job dialing your competitor next. Routing, ring groups, and voicemail-to-text mean every call lands on a person or in your inbox as text, never in a personal voicemail nobody checks.
call routing softwareLine 02
Sound like a company, not a cell phone
A dedicated business number with a phone menu answers the same way every time: "Press 1 for Sales." Callers hear a company. Your personal number stays personal, and your team stops handing theirs out.
IVR phone menuLine 03
Any device your team already owns
No desk phones, no hardware, no IT project. Calls ring the iOS and Android apps, the desktop app, or the browser. A new hire is on the phone system in the time it takes to install an app.
business phone number appLine 04
The right person answers, every time
Team routing sends billing calls to billing and sales calls to whoever is available, in order or all at once. Shared numbers, statuses, and business hours rules you control from one screen.
team call routingFrom no phone system to answering in three steps
No phone closet, no technician, no provisioning cycle. The whole thing happens in your browser.
Pick your number
Choose a local number in your area code, a toll-free 833 or 800 line, or a vanity number that spells your brand. Request it in a minute and it is usually assigned the same business day. Already have a number? We port it for free and it keeps working during the switch.
local phone number for businessBuild your phone menu
Drag together a phone menu in the visual builder: press 1 for Sales, 2 for Support, after-hours to voicemail. Route each branch to a teammate, a ring group, or a schedule. No phone closet, no technician visit.
IVR phone menuAnswer from any device
Your team answers on the phones already in their pockets: iOS, Android, desktop, or the browser. Missed calls become voicemail transcribed to text, so nothing dies in a personal mailbox.
business phone number appKeeping your current number? Number porting is free, our team handles the carrier paperwork, and the line stays live during the switch. See the full cloud phone system setup, explained.
Researching the category first? Start with the virtual phone number you will publish, the VoIP phone service that carries the calls, and the cloud phone system that replaces the box in the closet.
Run the switchboard yourself
Pick a number, build the menu, then answer an incoming call from the keypad. That is the whole product, and it takes about 20 seconds.
01 · Pick your number
02 · Your phone menu
03 · Incoming call
Press a key to answer the menu yourself
Voicemail to text
transcribed · texted to you · 0:42
Call sheet
Today
Request this number today. It is usually assigned the same business day.
Recording consent laws vary by state and country. You are responsible for lawful use.
Line 05 · For the owner who counts missed calls
The math your accountant would do
The average missed call from a ready-to-buy customer is a $200 to $2,000 job that dials your competitor next. A three-person team on Phoner Team costs $51 a month billed yearly. If routing and voicemail-to-text save one job a quarter, the system pays for itself several times over.
- No telecom vendor, no phone closet: a few minutes to request your number and build your phone menu.
- Call data encrypted in transit and at rest.
- Enterprise plan: SSO/SAML, role-based permissions, DPA and security review, invoicing for procurement.
Missed-call calculator
What do missed calls cost you?
Revenue at risk / month
Phoner Team / month
If even a fraction of those calls get answered, the phone system costs of what missed calls put at risk. Rough math, your numbers.
You might be thinking...
Fair questions. Short answers, and a comparison table without the marketing fog.
"We already forward calls to my cell."
Forwarding sends every caller to one person and dies in one voicemail. A phone menu with team call routing answers like a company.
"Phone systems take weeks to set up."
Landline PBXes do. A cloud number takes minutes to request and is usually assigned the same business day, and porting your existing number happens in the background while it keeps ringing.
"We are too small for this."
Starter is $9 per user a month billed yearly, from 3 users ($27 a month), and callers cannot tell your small shop from a ten-person office. That is rather the point.
| What matters | Phoner | RingCentral | Grasshopper | Google Voice |
|---|---|---|---|---|
| Price shape | $9-34/user billed yearly, from 3 users, no contract | ~$20-35/user, annual contracts | ~$28-80 flat, numbers cost extra | Free-$20, standalone is 1 user |
| IVR phone menu | Visual builder, multi-level | Yes, complex to configure | Basic greetings only | Very limited |
| Team routing + ring groups | Yes, on Team ($17) | Yes, higher tiers | No real team features | No |
| Recording + consent tools | Recording with consent announcement | Yes, plan-dependent | No | Limited |
Swipe sideways for the full table
Full, honest breakdowns (including when a rival is the better pick): RingCentral alternatives, Google Voice alternatives, and the best VoIP for small business ranking.
Business phone system cost, in plain numbers
Per user, from 3 users. Yearly billing is the default and saves 50%. Every plan includes unlimited US and Canada calling.
Starter
One professional line, done right
$9
per user / month, billed yearly
- 1 local number included
- Unlimited calling in the US and Canada
- iOS, Android, desktop, and web apps
- Voicemail to text
- Shared voicemail inbox for the whole team
- Voicemail export to CSV
- Business hours schedule
Team
The whole team answers as one company
$17
per user / month, billed yearly
- Everything in Starter
- IVR phone menu (press 1 for Sales)
- Team call routing and ring groups
- Shared numbers and business texting
- Call recording with consent announcement
- Toll-free numbers and call analytics
- Weekly voicemail summary by email
Business
Busy lines, deeper control
$34
per user / month, billed yearly
- Everything in Team
- Multi-level IVR menus
- Unlimited recording retention
- Priority routing rules
- CRM integrations and API
- Audit log and priority support
Enterprise
Larger teams and procurement
$59
per user / month, billed yearly
- SSO and SAML
- Role-based admin permissions
- Priority support with a named contact
- Security review and DPA
- Invoicing and procurement-friendly billing
- Dedicated migration of your numbers
Extra local or toll-free number: $5 per number per month
Vanity number (letters that spell your brand): $5 per number per month, one-time search free
Number porting from your current carrier: Free, handled by our team
Business phone system FAQ
The porting, contract, hardware, and recording questions, answered straight.
Yes. Number porting is free and our team handles the carrier paperwork. Your number stays live during the port, which typically takes 1 to 2 weeks depending on your current carrier. A temporary number is assigned while the port completes, usually the same business day, so your phone menu and routing are ready before the port finishes; it is being assigned, not instant.
A few minutes to request. Pick a local or toll-free number, build your phone menu in the visual builder, and install the app. There is no hardware to ship and no technician visit, but a real person on our team still assigns the number from the carrier, usually the same business day, not instantly. Porting an existing number takes 1 to 2 weeks; a temporary number is assigned in the meantime.
No. Phoner runs on the devices your team already owns: iPhone, Android, Windows, Mac, or any modern browser. If you prefer physical desk phones, standard SIP desk phones are supported, but nothing about the system requires them.
No contract. Plans are month-to-month, and paying yearly saves 50 percent (Team is $17 per user per month billed yearly versus $35 monthly). Every plan starts at 3 users; you can add users any month, and you can cancel any time from your account.
Call recording and consent laws vary by state and country. Some US states require one-party consent, others require every participant to consent. Phoner gives you consent tools: an automatic consent announcement before recording starts and per-line recording toggles. You are responsible for lawful use and for getting consent where required. This is not legal advice; our guide to call recording laws by state is a starting point, and a lawyer is the finish line.
Yes. Shared numbers are a Team plan feature: one main company number rings a group of teammates in order or all at once, with statuses so calls skip whoever is busy or off. Everyone can also have a direct line, and the phone menu routes callers between them.
Line 09 · Your line is open
Your business number is one click away
Pick a number, build your menu, and answer from the phone already in your pocket. Plans from $9 per user per month billed yearly, no contracts.